Many of us are constantly defeated by the struggle with myriad bits of paper
Meetings – and there are many of those – all have shoals of it. Minutes of the last meeting demand, usually unsuccessfully, to be linked with the Agenda and other stuff for next. The struggle to have the right bits of paper at the right time and to know how to dispose of them properly afterwards defeats even the best of us.
There is still plenty of paper around our office. But the first stage was the movement towards no longer filing anything in paper form. Today’s photocopiers which scan easily and effectively have dealt with that. And electronic filing increases the chance of finding it again – I remember a session on administration from John Truscott who said, ‘Remember it’s not a filing system. It’s a retrieval system’
But working out how not to carry the paper took much longer. And the answer for me appears to be Dropbox. Anything I need to have with me and be able to refer to can go into Dropbox and be accessed from the IPad. And gradually I find myself arriving at meetings with just the IPad. To dispose of the papers after they are needed is the work of a second
Can it really be as simple as that? Time will tell.